Working Alone Protocol 2020

Purpose

The purpose of the University of British Columbia (UBC) Working Alone or in Isolation Protocol is to provide information on working alone or in isolation as described within the Occupational Health and Safety Regulation (OHSR). It is also to implement a system which requires regular check-ins to ensure the health and safety of all workers (including unpaid students and honorary workers) who are working alone or in isolation.

Scope

This Protocol applies to all UBC workers (faculty, staff and students) who have been assigned to work alone or in isolation under the OHSR Section 4.20.1-4.23.

Responsibilities

Supervisor

  • Identify all workers who work alone or in isolation to ensure they know the associated risks.
  • Conduct a risk assessment, to identify the risks associated with potential hazards

Worker

  • Communicate any unsafe conditions to your supervisor
  • Understand and follow the written check-in procedure

Check-in Designate

  • Understand and follow the written check-in procedure
  • Perform and record check-ins

Joint Occupational Health and Safety Committee (JOHSC) Representatives

  • Review the completed risk assessment and written check-in procedure, ensuring the check-in interval is appropriate

General Procedure

These steps are to be completed by the supervisor.

  1. When possible avoid situations requiring worker(s) to work alone
  2. Conduct Risk Assessment (Appendix A: Risk Assessment Tool)
    1. Review hazards and identify risks – conducted jointly by supervisor and worker
    2. Complete Risk Assessment Form
  3. Develop a written Check-in Procedure (Appendix B: Check-in Procedure)
    1. The check-in frequency will be based on the level of risk as determined by the Risk Assessment
    2. Higher risk activities require shorter time between communications with contact person
  4. Assign a check-in designate. Ideally the supervisor is the one checking in on their worker; however, a person may be designated by the worker
  5. Consult with JOHSC. The JOHSC is to review the completed risk assessment and written check-in procedure, ensuring the check-in interval is appropriate
  6. Train all applicable workers and check-in designates on the written check-in procedures
  7. Maintain records and documents

References and Resources

Review and Retention

The Working Alone or in Isolation Protocol shall be reviewed annually. Upon review, any necessary updates will be made to ensure that the Protocol and related procedures continue to be relevant and provide accurate/appropriate safety measures for all workers affected.

The supervisor must retain the following documents:

  • Most Recent version of the Working Alone or in Isolation Protocol
  • Completed Risk Assessment(s)
  • Written Check-in Procedure(s)
  • Working Alone or in Isolation Form(s)
  • Check-in Record(s)

To view the appendices, please refer to the Working Alone Protocol 2020 document.

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